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Walkthrough For Integrating A Custom Payroll Software

Having a custom payroll software is useful if you are a medium-sized company with more than 250 employees. It helps companies achieve three main goals — giving access to technology for payroll assessment, reducing costs and risks, and freeing up time and resources for more important tasks.

If your company comes under the category discussed, this article is useful for you. We help you walk through the essentials for integrating a custom payroll software. You will be able to have advantages that will help you in prioritizing giving time to the main revenue-generating activity and generating more profits while also giving you an easy way for regular operation.


For integrating payroll software, you need to be aware of the basic steps involved and follow these carefully to come out with the kind of software that would meet your needs and accommodate you in a unique, customized way.


Software requirements specification (SRS) is a detailed description of a software system that incorporates all the requirements needed out of the system. It is based on user behavior with the software that is expected as the end result. It is vital to have the prerequisites ready before developing the solution so that the idea before creating matches the final piece.

SRS gathering from the company’s end is also discussed for viability and how it would be implemented. For instance, how the payslips would be shown to the employees and at what time. It is the first step to start the process of integrating a custom payroll software so that we have the details clear before beginning with the implementation and execution.


The next part of making such software work for you is to accommodate it in a way to implement it; however, it suits you. This is when you get to skew the parts of the underlying software design to incorporate changes that you would personally like to make. See the plausibility and the gap between the conversion of ideas into designed end-results. Since it is the middle stage of the process, it requires attention and time.

Product implementation is a long process and has room for constant improvement, as agreed by the software company and the client business. This is a bridge where both the needs of the company getting the software and the technicalities of the said software is discussed and deliberated thoroughly. The end SRS checklist should match all possible requirements to come to a middle ground in the process.


Once the SRS gathering has been converted into potential input to be implemented, you move to give the project out for testing. This means that the software will be looked into deeply for any sort of bugs and other shortcomings that can be worked upon before releasing it. It is imperative to go through this step carefully.

Unless you wait for enough time for the testing period to come up with legible results, there are chances you will face problems later. It is necessary to wait for the results to come in and see what is causing problems if any. This is sort of a revision of what the final product would be like, and it is beyond necessary to allow space for important changes and prioritize features so that if you have to leave out one for another, you will be keeping the more important one.


After being tested for operation, the solution needs to be rolled out and actually be implemented as a business accounting software. This will be the stage where you use the software and get benefits of having a customized payroll system that shall make your work in the future much easier and cost-effective. It will save on time as well as effort so your employees can focus on better opportunities.

You will have to keep up with an off and on maintenance every once in a while, and that is all you need to be able to use the software until you need to make a major change. Except for bug improvements and adaptation to the latest OS, you would not have to pay much heed to the software functioning, and it will take your profits up a notch, further increasing your profits in more than one way.


The time and cost of such kind of customization are directly proportional to the detailing that is needed on your end and the type of specialization and operation that you would need from the software. It is crucial that you have the right balance of the cost you pay and the time it takes to get the product delivered to you.

To have optimal efficiency, you need to be very clear with your requirements of the business accounting software and see how plausible your idea is. Either extreme of too little or too many details can have you in a complicated space with unsatisfied results more often than not. So, make sure to discuss with a professional if your ideas are all plausible in the long run.

Considering the saving in the long run, your cost should be affordable. If you invest in your custom payroll software, the approximate time for deployment would be around 3 months. But then, according to the requirements, this time may vary, along with the cost that is somewhere between 30-80K pounds sterling.


With added time to focus on your business, having an automated system for payroll saves a ton of time by enabling you to pay weekly, and your employees can be engaged in more productive activities, and you will be paying them for generating the revenue you need. Apart from that, it saves a lot of time as compared to manual involvement or even standard payroll systems.

You can depend on the software without having to revise and match figures and formulas, time and time again. On average, it is known to decrease OPEX through automation quite significantly. When you think about it in the long run, such investment in HMRC integration will pay off within a reasonable time period. This is an amazing way to boost your progress as a growing business.

It would be an excellent idea for you to get a business accounting software, and by referring to the crucial steps mentioned above, you will experience the ease of the procedure in getting this task done.

Contact us and get an approximate estimation for the cost and time that it would take to integrate a custom payroll software for your company and making tax digital for your convenience.



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